TABLE OF CONTENTS

• 1 Overview
• 2 Course participants
  • 2.1 Add participants
  • 2.2 Search for users or groups
  • 2.3 Adding groups with sub-groups
  • 2.4 Sending messages
• 3 Groups
  • 3.1 Organisation groups
  • 3.2 Course groups
  • 3.3 Create several groups
• 4 Removed participants
  • 4.1 Temporary access
• 5 Applicants

1 Overview

The Participants page allows teachers to add individual users or entire groups — such as a class or lesson group — to a course. When an organisation group is added, membership changes made by the administrator or via an integration are automatically reflected in the course.

The Participants page contains the following tabs:

• Course participants – view, add, and remove individual users
• Groups – manage organisation groups and course groups
• Removed participants – view users who have been removed from the course
• Applicants – approve or reject course enrolment applications (visible only when course enrolment is enabled)

If you do not want membership changes in a group to be automatically reflected in your course, you can remove the automatic update on the Groups tab. This is explained in section 3.1.

2 Course participants

The Course participants tab displays all users currently participating in the course and their assigned role. From this tab you can add or remove participants, and send messages to one or more users.

2.1 Add participants

When adding participants, you can choose to add them individually or as a whole group.

1. Open the course and go to Participants > Course participants.
2. Click Add participants.
3. Browse through the organisation structure by clicking the arrow to the right of a group, or click anywhere on the group name. Use the breadcrumb trail to navigate back.
4. To add an individual user, select a role from the dropdown next to their name and click Add participant.
5. To add a whole group, click the Add group button.

By default, each user is added with the role they have in the organisation (hierarchy) group. You can change this to any of the available course roles. If a whole group is added, each user is added with their default role. You can change individual roles afterwards.

Note: System administrators can only be added individually. They can be found at the site or organisation level in the structure, or by using the search function.

2.2 Search for users or groups

In addition to browsing the organisation structure, you can search for users or groups.

1. Click Add participants on the Course participants tab.
2. Enter your search criteria in the search field.
3. Use the filter to show only Organisation groups or only Participants.

2.3 Adding groups with sub-groups

By default, users with the course role Teacher cannot add a group that contains other groups (sub-groups). This is only allowed for users with the course role Administrator. This may be needed for courses that span an entire organisation, year group, or cohort.

To grant this right to the Teacher role, a system administrator must enable the user right "Import group structures when adding organisation groups to courses", which can be found under Administration > Profiles > Course tab.

When this right is enabled, the Add group button is visible on any level in the organisation structure.

2.4 Sending messages

The Send message action is available when either the internal messaging system is enabled, and/or cloud email is enabled.

1. On the Course participants tab, select one or more participants using the checkboxes.
2. Click Actions and select Send message.

3 Groups

The Groups tab allows you to manage all groups added to the course. Groups are separated into two sections: Organisation groups and Course groups.

3.1 Organisation groups

An organisation group is part of the hierarchy structure of the organisation. It can be managed by the system administrator or via an integration with a Student Information System (SIS). When an organisation group is added to a course, any changes in group membership — such as a new student joining a class — are automatically reflected in the course.

From the Organisation groups section you can:

• Add a new organisation group to the course
• Send a message to all members of a group
• Remove the automatic update for a group (this converts all group members to individual participants; future membership changes in the organisation group will no longer be reflected in the course)
• Remove an organisation group from the course

If more than one organisation group has been added to the course, or if you have created course groups, you can use groups to filter lists of students or to assign content to specific groups.

3.2 Course groups

Course groups can be created within the course to divide students into smaller groups. These groups can then be used to differentiate instruction or to allow students to work on group assignments.

To create a single course group:

1. On the Groups tab, click Create course group and select Create one group.
2. Enter a name for the group and click Create.
3. Add course participants to the group by selecting them from the list and clicking Add members.

You can open a course group at any time by clicking on its name to manually add or remove group members.

3.3 Create several groups

To create multiple groups at once:

1. On the Groups tab, click Create course group and select Create several groups.
2. Enter a base name for the groups. A sequential number is added to each group name automatically.
3. Choose how to split students:
   • Choose number of groups – course participants are randomly distributed across the specified number of groups.
   • Choose the number of participants in each group – the number of groups is determined automatically based on the total number of course participants.
4. Click Create.

4 Removed participants

The Removed participants tab displays users who have been removed from the course, either manually or via an integration. This allows teachers to access a removed student's assessment record, for example to finish registering grades in the SIS.

4.1 Temporary access

When the site setting "Let teachers grant temporary access to students who have been removed from a course" is enabled, teachers can give a removed participant temporary access to the course so they can finish assessments.

1. Go to Participants > Removed participants.
2. Click the three-dot menu next to the removed participant.
3. Select the option to grant temporary access.

As long as a student has temporary access, an additional Temporary access column is displayed on the Course participants tab, with a label next to each student who has temporary access.

5 Applicants

If course enrolment is enabled (for example via the course catalogue), the Applicants tab is visible. Here, teachers can approve or reject enrolment applications if the course is configured to require approval.

More Help Resources

Have more questions? Please start with asking your school administrator.

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