Permissions - Managing permissions in a course (Teacher)

TABLE OF CONTENTS

• Introduction
• 1 Prerequisites
• 2 Accessing permissions
• 3 Understanding permission types
• 4 Changing permissions for profiles and groups
  • 4.1 Using the Actions menu
  • 4.2 Using the Edit button
• 5 Viewing permissions per participant
• 6 Assigning additional permissions
• 7 Troubleshooting
  • 7.1 A participant cannot access course content
  • 7.2 A teacher cannot manage permissions

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Introduction

A permission system is the framework that controls who can access, view, and manage different parts of the platform. It defines profiles such as Student, Teacher and Guest, and gives each profile specific rights. For example, teachers may create and edit course content, while students can only view and submit assignments.

In December 2025, itslearning enhanced the permission system with updated accessibility design and streamlined workflows, making it easier for all users to manage permissions in a clear and efficient way. This update follows the same underlying logic as before but introduces a refreshed design.

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1 Prerequisites

Before managing permissions, ensure the following:

• You have the Teacher or Administrator profile in the course.
• You have access to the Resources section of the course.

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2 Accessing permissions

To access the Permissions settings for a course:

1. Navigate to your course.
2. Select Resources from the course menu.
3. Click the ellipsis (...) in the top right corner.
4. Select Permissions from the dropdown menu.

   

You can also open the permissions of an individual folder or resource with the Actions button next to the status of the resource. Permissions work the same way for the course and for a single resource, but the scope is different: the whole course or one resource.

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3 Understanding permission types

When you open Permissions, an explanatory banner provides an overview of how the permission system works. The following permission types are available:

Permission	Description
Full control	Permission to manage folder permissions. Users with this permission can change who has access to the folder and its contents.
Edit	Permission to edit the folder and its contents.
Write	Permission to add elements to the folder, copy elements to and from the folder, and change the element sequence.
Evaluate	This permission is not used by the folder directly. Elements added to this folder will inherit this permission.
Participate	This permission is not used by the folder directly. Elements added to this folder will inherit this permission.
Read	Permission to see the folder contents. Users can view but not modify the content.

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4 Changing permissions for profiles and groups

You can change permissions for the different course profiles (Administrator, Teacher, Student and Guest) or for groups. There are two methods to edit permissions:

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4.1 Using the Actions menu

1. On the Permissions page, select the checkbox next to the profile or group you want to change.
2. Click Actions in the toolbar.
3. Select Edit from the dropdown menu.

   

4. On the Edit permissions page, select or deselect the relevant permission checkboxes.
5. Click Save to apply your changes.

   

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4.2 Using the Edit button

1. On the Permissions page, find the profile or group you want to change.
2. Click the Edit button (pencil icon) next to the relevant entry.

   

3. On the Edit permissions page, select or deselect the relevant permission checkboxes.
4. Click Save to apply your changes.

   

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5 Viewing permissions per participant

To see which permissions individual students and colleagues have in the course:

1. On the Permissions page, click Permissions per participant.
2. A new page opens displaying a complete list of all students and colleagues in the course.
3. Review the permissions assigned to each participant.

   

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6 Assigning additional permissions

To grant additional permissions to a specific student or group:

1. On the Permissions page, click + Assign additional permissions.

   

2. On the new page, use the search function to find the student or group.
3. Select the appropriate permissions for the student or group.
4. Click Save to apply the changes.

   

5. The person with additional permissions is shown in a separate row on the Permissions page. Note the blue banner explaining permission conflicts.

   

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7 Troubleshooting

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7.1 A participant cannot access course content

Symptoms: A student or colleague reports they cannot see or access specific content in the course.

Solution:

1. Navigate to Resources > ... > Permissions.
2. Click Permissions per participant.
3. Locate the affected participant and verify their current permissions.
4. If necessary, click + Assign additional permissions to grant the required access.

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7.2 A teacher cannot manage permissions

Symptoms: A teacher is unable to access or modify permission settings.

Solution:

1. Verify the teacher has the Full control permission for the relevant folder.
2. If not, a course Administrator or another teacher with Full control must grant this permission.

Contact Support: For additional support, contact your itslearning administrator or visit the itslearning support pages.

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More Help Resources

Have more questions? Please start with asking your school administrator.

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The features shown are part of the project within the framework of the German Development Project (GDP), a cooperation between four German states and itslearning with the aim of improving digital education in Germany through tailor-made product developments.

Click here to learn more about the GDP roadmap and what other features you can expect.

For German readers: Click here for more information about the project within the framework of the German Development Project.