Home
›
Knowledge Base
›
Administrator
›
Profiles, Policies and Permissions
›
Profiles - Overview (Administrator)
-
-
- Users and access rights - Reference (Sysadmin)
- Supervisor (Mentor and Headteacher) Roles - Configuration (Sysadmin)
- Workflow - Behaviour and Assessment Visibility (Sysadmin)
- Hierarchy - Reference (Sysadmin)
- Hierarchy - Roles and Permissions (Sysadmin)
- User Management - Importing Users by CSV (Sysadmin)
- Profile Pictures and Avatars - Reference (Sysadmin)
- User Management - Importing Parents by CSV (Sysadmin)
-
- Setting up the course catalogue (admin)
- Individual Learning Plans – Template Configuration (Sysadmin)
- Courses - Administration - Reference (Sysadmin)
- Projects – Administration (Sysadmin)
- Bookins mangement - Room and Resources - Administrator Guide
- Terms - Manually Managing Terms (Sysadmin)
- Settings for Learning Objective Reports - System Administrator
- Learning Objectives Repository - Sysadmin
- Learning Objective Repository – Importing via XLSX (Sysadmin)
- Trash Can – Overview (Sysadmin)
- Cross site templates - sysadmin
- Attendance system
- Calendar – Managing External Calendars for Organisations (Sysadmin)
-
- Automated integration with a Student Information System
- LTI Integrations
- Single Sign-On - Updating SAML IdP Metadata and Certificates (Sysadmin)
- SIS Integration – IMS Enterprise Import Status Emails (Sysadmin)
- Test Mode Browser (Overview)
- Test Mode Browser – Installing the itslearning LockDown Browser Extension for Chromebooks (Sysadmin)
- Microsoft Cloud Services – Connecting Microsoft 365 to itslearning (Sysadmin)
- MS Team Integration - setup
- Outlook integration - Paid add-on
- Connecting your G Suite domain to itslearning
- Swedish integration- Skola24 – Calendar Integration for Swedish Customers (Sysadmin)
- German integration- Univention UCS@school – Provisioning API (Sysadmin)
- German integration- Univention UCS@school - ID Broker Connector (Sysadmin)
- Univention UCS@school – Itswizard) Connector (Sysadmin)
- Dutch integration: Timetable integration -
- Dutch integrations - Timetable Integration Notification – Assigning Appointments
-
-
- Main menu - Overview (Teacher)
- Login - Getting started
- Navigation - Getting started (Teacher)
- Personal settings - Getting started
- Courses - Getting started (Teacher)
- Plans - Getting started (Teacher)
- Resources and activities - Getting started (Teacher)
- Resources and activities - Overview (Teacher)
- Assignments - Getting started (Teacher)
- Tests - Getting started (Teacher)
- Calendar - Getting started (Teacher)
- Messages - Getting started (Teacher)
- Keyboard shortcuts - Overview
-
- Notification Preferences – Overview (Teacher, Admin)
- Profile Pictures and Avatars – Overview (All users)
- Personal Settings – Overview (All users)
- Product Updates – Release Note Sharing (All users)
- Supervisor Roles – Mentors and Headteachers (Teacher)
- Font Selection – Overview (All users)
- Rich Text Editor – Reference (All users)
- Search – Overview (All users)
-
- Course Focus - Choosing the Right Course Type (Teacher)
- Class Course – Reference (Teacher)
- Self-Paced Courses – Complete Guide
- Information hub course – Overview
- Subject Course settings - Reference (Teacher)
- Course Participants Page (Teacher)
- Course Templates – Reference (Teacher)
- Using the course catalogue (Teacher)
- The permission system - Admin and teacher guide
- Learning Objectives – Reference (Teacher)
- Courses – Student View (Teacher)
- Courses – Archiving (Teacher)
- Course Card Images
- Image selector - Teacher guide
- Course Templates – Cross-Site Templates (Teacher)
- Teacher - Course Import Guide
- Teacher - Course export guide
-
- Resources – Overview (Teacher)
- Resource Page – Reference (Teacher)
- Immersive Reader – Overview (All users)
- Test – Updating from Test 2.0 to Test 3.0 (Teacher)
- Files – Overview (Teacher, Student)
- Files – Saving Course Materials (All users)
- Library – Reference (Teacher)
- Brand Icons – Reference (All users)
- H5P – Upload and Play Content (Teacher)
-
- AI Toolkit – Overview and Getting Started (Teacher)
- AI Toolkit – Prompt Suggestions (Teacher)
- Assignment – Reference (Teacher)
- Tasks – Overview (Teacher)
- Discussions – Reference (Teacher)
- Registrations – Reference (Teacher)
- Learning Paths – Reference (Teacher)
- Tests – Reference (Teacher)
- Survey Tool – Reference (Teacher)
- Page – Create and Manage Content (Teacher)
- Assignment – Combined Assignment and Task Tool (Teacher)
- Assignment – Custom Labels (Teacher)
- SCORM – Importing and Using Content (Teacher)
-
- Reports - Overview (Teacher)
- Assignment Report - Overview (Teacher)
- Progress Report – Reference (Teacher)
- Learning Objectives Alignment Report - Overview (Teacher)
- Learning Objectives Progress Report - Overview (Teacher)
- Attendance – Overview (Teacher)
- 360° Reports – Overview (Teacher)
- 360° Reports – Activity Report (Teacher)
- 360° Reports – Progress Report (Teacher)
- 360° Reports – Grades Report (Teacher)
- 360° Reports – Resources Summary (Teacher)
- 360° Reports – Notifications and Weekly Updates (Teacher)
- Assessment Record / Gradebook - Reference (Teacher)
- ePortfolio – Overview (Teacher)
- ePortfolio – Managing Your Portfolio (Teacher)
-
- LTI tool – adding external tools to a course (2026)
- H5P integration – Creating a Learning Activity in a Plan (Teacher)
- Microsoft Office templates in the Assignment tool
- Google templates in the Assignment tool
- Using MS Teams in itslearning and Fronter 19
- Using Google Meet in itslearning and Fronter 19
- Equation editor - iMathEQ
- Accessibility Checker (Plugin)
- MS Teams Integration
-
-
-
Profiles - Overview (Administrator)
TABLE OF CONTENTS
Introduction
This article gives an overview of profiles in itslearning and of the three groups of profiles: site profiles, course profiles and project profiles. Each group is described in its own article.
1 What a profile is
Within itslearning, all users are assigned a profile. The profile decides what the user is allowed to do. Profiles are given different access rights and permissions, and some profiles are allowed to do things that others are not allowed to do.
For example, a teacher can add assignments and tests in a course, while students are limited to answering and taking tests and assignments.
2 The three groups of profiles
There are three groups of profiles:
| Group | What it decides | Default profiles |
|---|---|---|
| Site | What rights and permissions the profiles have on the site. A site profile is also linked to the hierarchy role of the user. | System Administrator, Administrator, Staff, Student and Guest |
| Course | What functions the different profiles have access to in courses. | Administrator, Teacher, Student and Guest |
| Project | What functions the different profiles have access to in projects (called Communities in US English). | Project manager and Project participant |
You can always add new profiles and change the names of the default profiles. The names are set per site and per language, so the names on your site can differ from the ones used in this article.
3 Where to find the profiles
- Click your profile picture in the upper-right corner and select Admin from the personal menu.
- In the Settings section of the Administration menu, select Profiles.
- Select the Site, Course or Project tab.
Admin setting: Admin > Profiles
More Help Resources
Have more questions? Please start with asking your school administrator.
Product Release notes
Stay updated with itslearning latest releases: https://itslearning.com/product-updates
Service Status
Check the current status of itslearning services: https://status.itslearning.com/
Ideas Portal
Share your ideas and help shape the future of itslearning: https://ideas.itslearning.com/
Roadmap
Check out our roadmap: https://itslearning.com/global/roadmap/