Gradebook Plus Overview

Introduction

Gradebook Plus is a core tool for teachers to calculate and store grade information and distribute it to students online. 

Gradebook Plus lets you perform many different functions related to grading, such as:

  • Adding new and existing assignments to the Gradebook
  • Creating course groups and assignment categories
  • Filtering and sorting columns by variables such as student, groups, title and deadline
  • Setting grade weights
  • Exporting Gradebook information as Excel and CSV files

itslearning automatically grades tests, so you do not have to go through and grade each exam. The ability to pass back grades to certain SIS providers is enabled for some customers.
 

The Grid

The grid consists of the students within the course (rows) and the work that has been added to the course (columns).

The course can be setup to use either Final Assessment or Overall Average. Final Assessment can be used to grade student's overall performance, and is the student's grade will have to be manually entered instead of how averages are manually calculated when Overall Average is used.

When it is added to a term, this column will show up to the right after the student name, and with a green background color to divert it from the other columns in the grid. Clicking on a student's name or picture will take you to a page with an individualized Gradebook view for that specific student.

The grid can be sorted by term, course groups, categories, deadline and title. The search bar can be used to easily locate an individual participant.

Gradebook columns

Student column

The left-most column will contain the list of students enrolled in the course.               

 The name or picture in this column can be clicked to open up the individualized Gradebook for the selected student.

Overall average column 

The overall average column will show the overall average for each student in the course.

If there are multiple assessment scales, the overall average for each scale will be individually calculated.


The user may hover over the cell to reveal the full contents if the information shown does not fit within the width of the cell.


Assignment columns 

Every assessment in the gradebook will be displayed as a separate column. If there are categories enabled, they will be grouped into those categories. By default, the assignments will be shown alphabetically by title. 


Column headers



The title of each assignment will display on two lines in the column header cell.

If the title is too long to fit within the frame of the cell, it will be condensed with ellipses (...) and the user can hover over the cell to reveal the full title in the tooltip.

The assessment scale will show beneath the title of the assignment, and if the assignment is using score, the max score is displayed.

Editing and Deleting Columns


A down arrow in the column header opens a dropdown list where Edit and Delete options are available.

"Edit" will take the user to the edit screen for that particular item.

"Delete" will first confirm that the assignment is intended to be deleted. If confirmed, it will remove that assignment from the Gradebook screen. However, it will not delete the actual assignment, unless it is a Final Assessment or Manual Assessment.

When the term is set to complete, Final Assessments cannot be deleted.

Tooltips

When hovering on column headers and cells which contain overflowed text, a tool tip will show up with the following information:

  • Entire assessment title
  • Deadline*
  • Category name* 
  • Category weight*
  • Assessment weight*
  • Course average

*This information will only appear if the course or element is utilizing these features

 

Extra User Information for Students


There is optional functionality to add an additional fixed column to the right of the student column to display additional identifying information. This is often used when multiple students in the same course share the same name.

There are two default options available:

  • Username
  • Synchronization key

Custom columns, such as "Age" can be added and will appear as options in the dropdown menu.


Filtering, sorting and searching

Filtering



The Gradebook can be filtered by groups and categories.

If groups or categories do not exist, you can create them respectively via the dropdown menu.


If groups have been created in the course, there will be options in the dropdown menu to filter by one or many groups.

If categories have been created and linked to elements within the Gradebook, category choices will appear and one or many can be selected by which to filter the Gradebook. If elements exist in the Gradebook that are not linked to a category, an option for "Uncategorized" will exist.


 

Sorting

The user can choose to sort gradebook columns by title or deadline. If sort by deadline is chosen, any assessment without a deadline will be displayed last. By default, gradebook columns will be sorted by title. 


Score view 

The user can choose to view the Gradebook cells in either score or percentage values. 


Search bar


The search bar is located in the upper-right corner of the Gradebook screen and can be used to search for students by first and/or last name. If enabled, students can also be searched by username, sync key or age. 


Adding Manual Columns to Gradebook

Add to Gradebook button



Add Assessment

      

 

If an assessment already exists in itslearning but is omitted from the Gradebook, the user can add it through the "Existing assessment" option under the "Add to Gradebook" menu.

If there are no existing elements that aren't already in the Gradebook, this option will not be visible.

Additional Gradebook columns can be added through the "New Gradebook column" option under the "Add to Gradebook" menu. In order to create a new Gradebook column, the user will need to input a title, term, category (optional) and scale. In the past, "New Gradebook column" was referred to as "manual assessment." 


Final Assessment

A final assessment may be added by choosing this option. In order for a final assessment to be created, an admin must create a Term assessment in the "Terms" section of the admin panel. 


Terms

Term dropdown


               

The Gradebook can be filtered by Term. Terms are added by administrators on the organization level. 

 

Complete term toggle 

When a Final Assessment is created in the Gradebook, the "Complete term" toggle will appear next to the term drop-down. The user may use the toggle to complete the term on the course level. The toggle may be reverted by the teacher as long as the head teacher has not completed the term on an organization level. Once a term has been completed, the Final assessment may no longer be deleted. 

Student view

Individualized Student Gradebook 

               

The student view of the Gradebook displays an aggregated summary of an individual student's performance in a course. The student view can be filtered by term and sorted by either title or deadline.

If categories exist, assessments will be grouped by category. An average will be calculated for each category. The overall average for each scale used in the course will be visible above the individual assignments.


Accessing student gradebook as a teacher

For teachers, they can access a particular student's Gradebook summary by clicking either their name or profile picture in the Gradebook screen.


Accessing Individual Gradebook Report as a Student

Students can access their individual Gradebook report by using the pull-out menu accessed by clicking on their profile settings in the upper-left corner. 


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